If you are working at a job that requires E-mail usage at all, you are probably painfully familiar with an E-mail signature. That little block of text can be exceptionally helpful to those who you connect with digitally - or, conversely, can make you look like an unprofessional buffoon if done poorly. How do you make sure that your E-mail signature is best reflective of your professional skills? Here are five tips:
1. Standardize: Regardless of if you have a company of two or 100, make sure that all employees use the same format for their E-mail signatures. Doing so helps create a consistent image an can make life much easier for those who get E-mails from you or your company members.
2. Don't overdo it: Nothing is more annoying than a signature that is crammed with too much information. Don't put in quotes or marketing figures - just stick with your contact information.
3. Don't forget your Social Media info: Standard contact information (phone, address, website) is a given in a signature. But, don't forget to include links to your Social Media sites, particularly if Social Media is a big part of your overall marketing efforts.
4. Don't forget your smartphone: By default, if you use a smart-phone, it will have a signature at the end of all E-mails that read, "Sent from my iPhone" or something along those lines. That's important (particularly if you are prone to spelling errors when writing from a phone - people tend to give you a little more slack). However, if you use your phone frequently, it may not be a bad idea to create a more in-depth signature.
5. Long signatures - once per thread: Microsoft Outlook allows you to utilize different signatures when replying to an E-mail than when you are first creating one. As such, try to only use your long signature once per E-mail thread - otherwise, the information gets repetitive and annoying.
What do you think - do these make sense? What tips would you add? Let us know in the comments!