Tuesday, June 25, 2013

Job Opening - Parkland School District Education Foundation Executive Director

Parkland School District Education Foundation Executive Director Job Description

Responsibilities include:
 Annual Campaign
The Executive Director will create the foundation’s annual giving campaign. This program must generate
unrestricted income for the foundations operating costs. Once an effective annual giving campaign is
established, it will provide recurring revenue to expand the foundation’s efforts.
 The District’s Office of Community Relations & Development will provide staff to help manage
the donor database and “thank-you” paperwork.
 Fund-Raising Events
Provide oversight and organizational support for fund-raising events including the Discount Card, staff
tribute cards, employee payroll contribution campaign, and the annual Alumni Gala.
 Financial & Operational Reporting
Prepare quality financial documents to include the overall financial status of the foundation, individual
committee and special event activities using Quickbooks and the eTapestry donor relations programs. A
one-year/chronological budget/planning guide on YTD performance vs. budget on how yearly goals are
being met should be given at each board meeting.
 Alumni and Planned Giving Strategy
In support of the foundation board, research and identify potential major donors to include alumni, private
foundations, corporations and individuals with opportunities for immediate larger gifts and planned giving
possibilities. Start and develop and Alumni Association replete with benefits that are similar to a college.
 EITC Program Oversight
Lead Educational Tax Improvement Credit program by overseeing the application, renewal and
solicitation processes

Position Overview
The individual serves as the point of contact for all Foundation programs, with the major emphasis on fundraising activities. He/she will collaborate with the District Liaison, Foundation officers, trustees and committee members to meet the annual budgetary and program goals as well as serve as the Foundation Representative, promoting the Foundation’s mission within the community and school district.

Essential Job Functions: 

Fundraising (50%)
 Work with the Board and appropriate committees to meet all aspects of the budget.
 Oversee an Annual Giving Campaign.
 Work with Committee Chairs to assist the recruitment of volunteers to serve on Board Committees
 Assist the Fund Development Committee with the solicitation of individual and corporate prospects to
maximize program and event sponsorships
 Create and maintain donor data bases (actual and potential)
 Supervise the maintenance of accurate records of all fundraising activities, donor gifts and special event
sponsors.
 Share appreciation with donors by providing follow up and ongoing communications
 Collaborate with the Superintendent of the School District or designee to identify school district funding
priorities
 Assist special events committees in managing all aspects of annual special events. Submit grant requests and necessary grant reports to private foundations and state
educational departments.

Administration (20%)
 Maintain office and software systems to support all development projects and program operations to
include foundation’s fundraising database.
 Work with the Treasurer and Committee Chairs, reviews and monitors financial reports and monthly
financial statements to develop both the annual budget and necessary reports and data for the annual
audit and tax return forms.
 Supervise volunteers.
 Responsible for School District Payroll Deduction Plan.
 Work with District and Foundation committees in managing all programs and services of the Foundation.

Board Relations (10%)
 Workswith the Executive Committee and Board members to develop, monitor and communicate the
organization’s annual and long-term plans in reaching the foundation’s goals.
 Attend Board meetings and prepares reports as directed by the President.
 Help define the priorities and develop teamwork among board members, volunteer leaders and school
district staff.
 Prepare a written report of all activities for each Board Meeting.

Public Relations and Promotions (20%)
 Work closely with Fund Development/Public Relations/Marketing committees in developing and producing communications (brochures, marketing materials, press releases, web site, etc.) to educate the
community about the mission of the organization as well as particular special events and services.
 Make presentations in and around the community to PTO’s, businesses, rotary clubs, etc. to create
awareness of the Foundation’s existence and to obtain potential general or EITC donations.
 Maintain open lines of communication with community organizations for partnership opportunities.
 Write articles for the foundation newsletters and District newsletter
 Provide monthly reports to the District Liaison, PTO’s, Board, and School Board liaison.
Qualifications
 Bachelor’s degree required, preferably in Nonprofit Development, Sales and/or Marketing
 Fundraising experience
 An understanding of the state’s public education system
 Experience in managing volunteers/donor relations
 Event planning experience
 Experience in developing communication plans
 High energy level, persistence, and self-motivation
 Familiarity with electronic donor tracking systems
 Proficient in Word, Excel, Power Point, Quickbooks
 Outstanding written and presentation skills
 Organized and detail oriented
 Graphic design experience helpful
 Other similar or relevant experience will be considered

Goal Setting and Evaluation 
An ongoing evaluation/review meeting will be held quarterly during the first year to objectively discuss both the
position as the reviewers see it and the total foundation as they see it, then annually thereafter.
Financial goals will be initially established by the board of directors and reviewed at the quarterly meetings.

Other details:
 Salaried position: $20 - 25,000 (depending on qualifications and time commitment) per year with the opportunity to earn an annual performance bonus
 20-25 hours per week working hours
 Administrative support provided

Interested candidates should send a resume and cover letter to: Nicole McGalla, Director, Community
Relations & Development, Parkland School District, 1210 Springhouse Rd., Allentown, PA 18104 or
mcgallan@parklandsd.org.

Deadline to apply: July 14, 2013

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