Monday, October 7, 2013

We're Hiring! Executive Assistant - Mission Councils

We're Hiring! Executive Assistant - Mission Councils

General Description

This position is directly accountable to the Vice President of Mission Councils, providing administrative/clerical support.  The position also supports the Manager of Mission Councils and the Executive Director of the Chamber Foundation.

Essential duties and responsibilities (other duties may be assigned):

·        Serves as staff support to the mission councils: Women’s Business Council, Small Business Council, Young Professionals Council, Hispanic Chamber of Commerce, LGBT Business Council, the Non-Profit and Business Partners Council and the Chamber Foundation.
·        Database administration – ensuring that committee and board listings are accurate and kept up to date; up keep of member lists; event registration.
·        Marketing assistance – e-Blasts and newsletters; event flyers; Facebook & other social media; creation and distribution of media and event releases.
·        Assistant/Admin duties
o   Organizational assistance
o   Photo downloads
o   Envelope stuffing
o   Transcription of minutes
o   Meeting preparation– coffee and copies
o   Intern management
o   Field incoming phone calls - Member relations questions and new joins
·        General office duties
o   Check registry
o   Certificates of origin
·        Acts as a staff support with support staff members in other offices, assisting them as needed on project-based work including: verification forms, website registrations, mailings/merges, member relations packets, event preparation and execution.
·        Represents the Chamber to various organizations and during community and professional functions, such as mixers and major Chamber events.
·        Other duties as assigned by the supervisor.
·        Physical/work environment:  Employee will be required to sit for extended periods; bend, stand, and sit frequently; and be able to visually review correspondence.  Lifting required is typically less than 25 lbs.

Minimum qualifications:
*Associates degree with 2-3 years of office experience or equivalent work experience
*Requires excellent computer skills
*Requires excellent organizational abilities and communication skills
*Requires leadership and flexibility in a changing environment

If interested, please contact DanielleJ@lehighvalleychamber.org

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